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Resources and links for new referees in the Texas Rugby Referee Association

All you need to do to get started is sign up to one of the many Referee Training Courses taking place across the country. This introductory one day course instructs you in the basic laws with video clips of recent matches and outdoor practical drills, with the course concluding with an exam on the laws of the game. Applying for a course is simple, just follow the steps below:

Step 1 – Register for a Course

Choose and register for the nearest referee course by clicking here. If there are no current courses listed for Texas, please sign up using our interest form. Once we have enough individuals signed up, we will send you the course info. Are you interested in hosting a referee course?

Not quite ready to take the Level 1 certification? Consider taking the Level 150 introductory course, sign up here.

Step 2 – CIPP

  • To receive match appointments you must CIPP with USA Rugby. Make sure you CIPP under Texas Rugby Referee Association here.
  • Dual CIPP – If you are a current player, coach or contact with your team you will need to Dual CIPP with USA Rugby.

Step 3 – I’ve completed my course, what do I do now?

Once you’ve completed the course you are invited to join your local Match Officials Society. This is an important part of your support and development and ensures that you get the best start. Texas is split into three regions, Dallas (North), Austin (Central) and Houston (South). To contact your regional scheduler, go here.

Step 4 – Resources Tab

Familiarize yourself with this entire website. There is ready available information on how to submit Match Reports, Tournament Worksheets, Match Policies, Facebook Groups etc.

Step 5 – Maintain Good Form

This user guide will introduce you to the match assignment software that we use. You can access Who’s the Ref at

Request Account

  1. Go to
  2. Click Login on the top right.
  3. Choose ‘Sign up as a new user’
  4. On the next screen choose ‘Texas – Texas Rugby Union’ as the organization.
  5. The system will then send you an email to your email address in a few moments. Follow the instructions in the email to complete setting up your account.

Set Calendar Availability

By default we have set the calendar to show you are UNAVAILABLE until set to available. Make sure to keep this as updated as possible as it helps the schedulers stay efficient.

  1. Once logged in, choose ‘click HERE to continue to your database.’
  2. Then click on Contact Availability.
  3. Then choose the month that you wish to view or amend. You can either choose a specific month, or choose all months ahead including the current month. At present the calendar runs 18 months ahead of the current time.
  4. Once you find the month you want, click the Edit icon.screen-shot-2016-10-26-at-10-04-57-am
  5. Once you hit edit you can change days or weeks at a time, take some time to play with the settings. Don’t forget to choose save at the bottom when ready.screen-shot-2016-10-26-at-10-05-45-am
  6. Once you have been appointed to some fixtures, an * will appear beside the day. Moving your mouse over this will show the detail of the appointment.


You will receive an email notice when you’ve been given an appintment, you can either click Accept or Decline right from the email or logon to to review.

  1. An email notification will be sent when you are given an appointment to center referee, AR or provide a coaching report.
  2. Click Accept or Decline from the email OR logon to the software to review the appointment.screen-shot-2016-10-26-at-10-07-38-am
  3. To review within the software, click on ‘Appointments’ on the left. Change the search variables or simply click on Find.
  4. Then click the magnifying glass icon to review the appointment.screen-shot-2016-10-26-at-10-08-26-am
  5. Review the appointment details and then choose Accept or Decline.

Manage your contact information

You can manage your own contact details from within the software.

  1. Go to ‘Contacts’ on the left side menu.
  2. You can either search or just hit find and it will show all current referees.
  3. Click on your name to verify your contact settings.
  4. To edit, click the edit icon and change as needed.

Reset Password

  1. Go to
  2. Click login on the top right.
  3. Input your email address.
  4. Leave the password field empty
  5. Choose ‘Update my password’.
  6. Then choose one of the options, we recommend ‘Update my password’ again.
  7. You should receive a password update email to the email you input in step 3.

If you have any questions or concerns about the above, email


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