This user guide will introduce you to the match assignment software that we use.
You can access Who’s the Ref at

  1. Go to
  2. Click Login on the top right.
  3. Choose ‘Sign up as a new user’
  4. On the next screen choose ‘Texas – Texas Rugby Union’ as the organization.
  5. The system will then send you an email to your email address in a few moments. Follow the instructions in the email to complete setting up your account.

By default we have set the calendar to show you are UNAVAILABLE until set to available. Make sure to keep this as updated as possible as it helps the schedulers stay efficient.

    1. Once logged in, choose ‘click HERE to continue to your database.’
    2. Then click on Contact Availability.
    3. Then choose the month that you wish to view or amend. You can either choose a specific month, or choose all months ahead including the current month. At present the calendar runs 18 months ahead of the current time.
    4. Once you find the month you want, click the Edit icon.
    5. Once you hit edit you can change days or weeks at a time, take some time to play with the settings. Don’t forget to choose save at the bottom when ready.
    6. Once you have been appointed to some fixtures, an * will appear beside the day. Moving your mouse over this will show the detail of the appointment.

You will receive an email notice when you’ve been given an appintment, you can either click Accept or Decline right from the email or logon to to review.

  1. An email notification will be sent when you are given an appointment to center referee, AR or provide a coaching report.
  2. Click Accept or Decline from the email OR logon to the software to review the appointment.
  3. To review within the software, click on ‘Appointments’ on the left. Change the search variables or simply click on Find.
  4. Then click the magnifying glass icon to review the appointment.
  5. Review the appointment details and then choose Accept or Decline.

You can manage your own contact details from within the software.

  1. Go to ‘Contacts’ on the left side menu.
  2. You can either search or just hit find and it will show all current referees.
  3. Click on your name to verify your contact settings.
  4. To edit, click the edit icon and change as needed.
  1. Go to
  2. Click login on the top right.
  3. Input your email address.
  4. Leave the password field empty
  5. Choose ‘Update my password’.
  6. Then choose one of the options, we recommend ‘Update my password’ again.
  7. You should receive a password update email to the email you input in step 3.

Rugby games can’t happen without referees.
Join the TRRA today and give back to the sport of rugby with a whistle.